HR: Industry Updates

NLRB Delays NLRA Employee Rights Notice Posting Requirement Until January 31, 2011

Tuesday, October 11th, 2011

The National Labor Relations Board  has pushed back the requirement to post a notice advising employees of their rights under the National Labor Relations Act from November 14, 2011 until January 31, 2012. A number of trade and industry groups have challenged the posting requirements include NADA.
The NLRB website states “as of January 31, 2012, most private sector employers are required to post a notice advising employees of their rights under the National Labor Relations Act. The 11-by-17-inch notice should be posted in a conspicuous place, where other notifications of workplace rights and employer rules and policies are posted. View the final rule in the Federal Register.”

 

Firing for a Facebook Post? Maybe Yes, Maybe No

Wednesday, October 5th, 2011

An NLRB administrative law judge has ruled that a Chicago-area luxury car dealership did not violate federal labor law when it terminated a salesman who posted pictures and  comments about an accident on his Facebook page. The judge rejected the NLRB’s argument that the termination was motivated by other Facebook postings by the employee related to a customer  event  that mocked the quality of the food and beverages provided.

KPA’s partner law firm Ford & Harrison represented the dealership.  Frequent guest speaker at KPA’s  webinars Jim Hendricks, was the attorney of record.  A full review of the case is  available at http://www.fordharrison.com/shownews.aspx?Show=764

When firing for  a Facebook post what many private sector employers do not realize is that – employee may engage in “protective concerted” activity”  under the National Labor Relations Act (NLRA) .  Facebook posts and the subsequent “wall” posting and comments  and other social media  communications can be protected concerted activity within the meaning of Section 7 of the NLRA.

While the firing of the sales person was upheld in Chicago,  in another case involving Facebook posts the firing were deemed illegal.  In a case a case called Hispanics United of Buffalo, administrative law judge Arthur Amchan said HUB violated the National Labor Relations Act when it fired five employees who commiserated about their jobs on Facebook. Judge Amchan’s ruling endorsed the NLRB’s stance that employees are protected from retribution for job-related postings.

So can you fire for a Facebook post?

According to Jim Hendricks “Employers, especially non-union employers, must be mindful of the concept of protected concerted activity before taking adverse action against an employee. Also, employer policies and practices need to keep pace with emerging technology, including social media. This remains a largely uncharted area of the law. If one of your employees publishes something offensive or confidential on Facebook, Twitter, or YouTube, proceed with caution before taking action.employer policies and practices need to keep pace with emerging technology, including social media. This remains a largely uncharted area of the law. If one of your employees publishes something offensive or confidential on Facebook, Twitter, or YouTube, proceed with caution before taking action.”

2011 EEO-1 Report Due 9/30/11

Friday, September 23rd, 2011

The deadline to file the 2011 EEO-1 Report is fast approaching.  Are you required to file?

All private employers with 100 or more employees or employers who have less than 100 employees, but are affiliated with another company and has centralized ownership, control or management are required to file the EEO-1 Report with the Equal Employment Opportunity Commision (EEOC).  All federal contractors who have 50 or more employees are required to file as well.

Qualifying employers must file employee demographic data with the EEOC.  This demographic data includes sex, race/ethnicity, and job category/classification.

Further information and instructions for how to file can be found on the U.S. Equal Employment Opportunity Commission website.

E-Verify Self Check Now Available in Spanish

Wednesday, September 21st, 2011

Effective August 15, 2011, the United States Citizenship and Immigration Services (USCIS) launched the Spanish version of the E-Verify Self Check accessible in twenty-two states (the English version was launched in March, 2011 and was only accessible in six states). Self Check is a voluntary service that allows individuals to input their personal information into the E-Verify database, which will confirm employment status by cross-checking the Department of Homeland Security (DHS) and Social Security Administration (SSA) records. If a mismatch occurs, the system will provide information for how to correct the mismatch. For further information, please go to the USCIS website at www.uscis.gov.

Tamara Lischer, KPA HR Client Advocate discusses the pros and cons of the E-Verify system including why USCIS has developed the employee “self check” feature.

Love Contracts and Anti-Harassment Policies

Thursday, September 15th, 2011

What exactly is a “love contract” and what role does it play in protecting your organization from harassment and discrimination lawsuits? Watch this short video to learn more as the HR Client Advocates at KPA discuss the pros and cons of “love contracts”. With more than 50 years of combined HR management experience, Tamara Lischer, Michele McMann and Kathryn Carlson provide you with practical HR advice and insight into the latest HR trends and practices.
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Unionized or Not, NLRB Rules Apply to Dealerships

Thursday, September 1st, 2011

On 8/25/11, the National Labor Relations Board (NLRB) issued the final rule that requires nearly all private-sector employers to post a notice notifying employees of their rights under the National Labor Relations Act (NLRA).  Agricultural, railroad, airline employers and the U.S. Postal Service are exempt at this time but auto, truck and equipment dealers must post the notice.  The deadline for posting the notice is November 14, 2011 however the NLRB hasn’t provided a final version of the required poster at this time although a draft is availalbe at https://www.nlrb.gov/
Remember that many  NLBR rules apply to non-unionized organizations with some exception for “very small business”- you should consult with your attorney or finance advisor to determine if your business is a “very small business”.

The NLRB (National Labor Relations Board) has been very active in 2010.  In May the NLRB issued a complaint against a Chicago area dealership for allegedly illegally firing an employee for critical comments regarding the dealership posted to Facebook. http://www.nlrb.gov/news/chicago-car-dealership-wrongfully-discharged-employee-facebook-posts-complaint-alleges.   Having a social media policy is a good idea, but given the current regulatory climate make sure that the policy has been reviewed and approved by an attorney who is very familiar with the NLRB position on social media usage as a protected activity.

 

Start Writing Effective Job Descriptions

Wednesday, August 3rd, 2011

Compliance Tip of the MonthA well written job description is a key component in all phases of the employment lifecycle.  Having a job description for each position and providing the job description to applicants and employees will assist you in:
1.    Recruitment, Interviewing and Hiring
2.    Orientation and Training
3.    Performance Management
4.    Disciplinary Action Support
5.    Legal Compliance and Lawsuit Defense

This template is designed specifically for human resources professionals at dealerships to help you write effective job descriptions. It is a free download, and we recommend using it as often as needed. It is available here:

http://www.kpaonline.com/compliance-resources/hr-resources/whitepapers.html

IRS Revises Mileage Reimbursement Rate for 2011

Tuesday, July 12th, 2011

In Announcement 2011-40, the Internal Revenue Service (IRS)  has revised the optional standard mileage rates for computing the deductible costs of operating an automobile for business purposes.  While gasoline costs are a major factor the IRS also considered depreciation and insurance and other fixed and variable costs when revising the rate from  $0.51 cents per mile to $0.55 cents per mile effective July 1, 2011. If your employee handbook follows the IRS optional standard mileage rates, please be sure to adjust your business mileage reimbursements.

The new six-month rate for computing deductible medical or moving expenses will also increase by 4.5 cents to 23.5 cents a mile, up from 19 cents for the first six months of 2011. The rate for providing services for charitable organizations is set by statute, not the IRS, and remains at 14 cents a mile.

Mileage Rate Changes

Purpose Rates 1/1 through 6/30/11 Rates 7/1 through 12/31/11
Business 51 55.5
Medical/Moving 19 23.5
Charitable 14 14

Eight Dealership HR Cases in Social Media

Thursday, June 30th, 2011

Auto Dealerships: Is Your Customer’s Information Really Secure?

Wednesday, June 22nd, 2011

Ever since the Federal Trade Commission (FTC) passed the Safeguards Rule, customer information security has been a hot topic over the past several years for auto dealerships.   The FTC mandates that auto dealerships have a formal, written, and revisable program specifying the steps taken to protect customer’s personal information and prevent unauthorized use of such information.  The three objectives needed in a Customer Information Security Program are:

  1. Secure and insure the confidentiality of customer information.
  2. Defend against anticipated threats to the security of our customer information.
  3. Shield against unauthorized access to, or use of, our customer information.

What are the liabilities an auto dealership faces if no Customer Information Security Program exists or it isn’t implemented and/or communicated fully throughout the organization?  A prominent auto dealership in Colorado learned the hard way, due to two fraud investigations within a few months regarding fraud and forgery of contracts. 

Without a defined Customer Information Security Program, no risk assessment was completed to protect the customers’ information.  It’s not just up to the dealership owner to be ethical, but all employees working for the dealership.   Had there been a specific program in place regarding 1) Employee Training; 2) Information processing, storage, transmission and disposal; and 3) Detection, prevention and reaction to an attack of information systems, this dealership might not be in the predicament they are in and have a permanent black mark on their Colorado Dealer Board record.

More information on the Safeguards Rule for auto dealerships can be found at http://www.niada.com/PDFs/Publications/Safeguards%20Rule.pdf.  HotlinkHR clients have access to a complete compliance program for Red Flags Rules and Customer Information Security included within their subscription.