Environment: Industry Updates

The Secret to Getting Ahead of Corporate Responsibility

Friday, October 28th, 2011

Corporate Responsibility used to refer to a few fortune 500 companies, and their efforts to not seem well, “corporatey.” The idea was that companies should care about the environment and their employees as much as their profits (the buzzword for this was triple bottom line). During the recession as profits grew slim, the concept evolved. It is still evolving, but in ways that make it easier for family-owned businesses like dealerships to shine.

The voluntary Global Reporting Initiative is picking-up steam, and most OEMs are already making tracks toward public performance reporting on a number of indicators. It is a matter of time before their affiliated dealerships and repair centers are also affected. This article from EHStoday discusses the direction things are headed in more detail, but here are a few areas of interest that will position your dealership favorably as public reporting gains momentum.

  1. Make sure your facility is up to code.
    Document facility audits, inspections, along with injury and illness rates. Chances are, facility inspections will become more standardized across regions, but the good news is that if you’re already documenting and keeping up with compliance in your area, then your dealership is ready to ride this wave.
  2. Make sure your employment practices are up to code
    For GRI, there are a number of standards around rates of new employee hires and employee turnover by age group, gender and region, return-to-work and retention rates after parental leave by gender, and the ratio of basic salary and remuneration of women and men by employee category and by significant locations of operations. Basically, this means that your HR team needs to document that employment practices are by the books, and keep accurate records, especially around these employment activities.
  3. Keep sponsoring the little league team.
    Small businesses have an advantage in GRI reporting because they rely on a local clientele. Already, most dealerships have learned to reach out and support a number of local community efforts, and they enjoy a return on investment from good publicity, name recognition, and influence that come from these activities.

While businesses in general are moving toward more transparency, it is important to remember that these efforts are not expected to come at the expense of autonomy or profits. A lot is going on right now around implementing public reporting in a way that actually makes businesses more competitive, and ultimately will cut-down on the number of reports and regulatory agencies that companies will have to report to. In the short-term, you’ll be managing a better run business. In the long-term, you’ll be preparing your business for days when public reporting is a by-word for “good-business.”

Worth a Read

Friday, August 19th, 2011

OSHA General Duty Clause Explained

Friday, August 12th, 2011


OSHA enforces thousands of health and safety standards and rules. In addition to all these standards, there is one regulation that covers all hazardous conditions. This is the General Duty Clause (GDC), or section 5(a)(1) of the Occupational Safety and  Health Act. It states:

“Each employer shall furnish his (sic) employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious harm to his employees.”

The General Duty Clause is actually meant to clear things up a bit. It means that if there are actual injuries occurring, or a situation that could lead to an injury; if there are actual illnesses or health effects among workers or a situation that could lead to disease or illness; or if there is a situation that just doesn’t sit right- it worries us even if we are not “experts”- then this situation probably violates the General Duty Clause.

Read the full article in our August Newsletter

   Watch a 2 minute video about the General Duty Clause

Monthly Facility Inspection List

Friday, July 29th, 2011

As the last business day in July, today is a great day to take care of your monthly facility inspections.

There are a few items in your dealership that need to be inspected and updated every month. There should be tags on these items for signatures and dates. These are safety inspection items, and federal law requires that they are monitored and maintained by the dealership on a monthly schedule. Here’s the short list:

Monthly Facility Inspection Checklist
Emergency lighting (short test)- make sure all exit signs (aka luminaries) are present and clean. Activate the system long enough to test each exit sign. Document defects and corrective actions. Check each exit sign for functional back-up system. If necessary, replace back-up power sources (battery packs).
Above Ground Storage Tank- Make sure monthly inspections are conducted as required by SPCC regulations.
First Aid Kits- Check the contents and make sure supplies are accounted for, and at the correct level. Make sure first aid kits are properly mounted and accessible. Sign and date inspection card.
Elevators with a phone or fire department call button- The requirement does not specify who is to perform the operation- maintainence company, elevator inspector, equipment owner or lessee- only that it is performed and that a written record of findings is kept on premises. Periodically, circuts and relays should be checked.
Eyewash stations- Check signage, make sure area is clear and the station is accessible at all times. It should be clean and ready for an emergency. Check portable stations for fluid expiration dates. Sign and date the inspection card.
Fire extinguishers- needle should be in the green, inspect for signs of damage or use. Make sure extinguisher signs are present and extinguisher is properly mounted.
Lifts- perform leak test: check for functionality, oil level and leaks in rolling bridge, wheel free, valves and hoses. Check moving parts for excess play, wear lubrication, and grease. Test switches and terminals to make sure the electrical components are in good shape. Check for overall condition including rust, damage wear, and alignment. Make sure decking and covers are secure, check anchor bolts, and all safety features for functionality.

Depending on your size, kinds of services that you offer, and your location, there may be other monthly inspection items that are part of your dealership’s safety responsibilities. You should talk to your KPA safety engineer to find out about other monthly inspection requirements specific to your state or local area.

It is also a good idea to keep an eye on other time-sensitive inspection items that need annual or periodic inspection and documentation (fire alarm systems, oil/water separators, new product tanks, lift inspections, permit renewals, waste storage areas…); they may need attention soon.

 

Who Needs DOT HazMat Training? It’s More Employees Than You’d Think!

Wednesday, May 4th, 2011

Under the DOT regulations (Title 49 Part 172.702) any employee defined as a hazmat employee is required to be trained.  So you ask what is a hazmat employee? The definition is found in (Title 49 Part 171.8) and includes employees that:
• Load, unload, or handle hazardous materials
• Prepare, package, label or mark hazardous materials
• Operate a vehicle used to transport hazardous materials

Now of course not all employees at your facility need to be DOT trained, but depending on who is responsible for different operations you may have to train more employees than you would like. So for an automotive service facility employees that need to be trained include:
• Parts management – they oversee the transportation of hazmat
• Parts shipping & receiving – they load & unload hazmat & might even prepare shipping papers

Additional employees that may need to be trained include:
• Parts drivers – they may transport hazmat
• Service employees – they may prepare & package hazmat (take for example a battery being returned to the manufacturer. The service employee prepares the battery for shipment and may even place it in the shipping container
• Service management – they may oversee hazmat employee operations and may sign for hazmat shipments with the disposal of their facilities wastes.

Learn more about KPA’s  hazmat training at http://www.kpaonline.com/ehs/dot.html

Join the conversation:   How are you providing required training in your dealership.

3 Ways to Observe World Day for Safety and Health at Work

Thursday, April 28th, 2011

Today (April 28, 2011) is set aside as World Day for Safety and Health at Work by the International Labour Organization (ILO) to focus on systems and tools for continual improvement in the prevention of workplace incidents and accidents. This year, the annual report released in commemoration of the day discusses the effective management of hazards and risks in the workplace (It’s a good report- the graphics alone are worth the read). Here are three tie-ins your business can do to do to commemorate the day.

1. Review your Spill Prevention Control and Countermeasure (SPCC) Plan

If your facility has an aggregate storage capacity of over 1,320 gallons (including 55 gallon drums) of petroleum products, then you need a SPCC plan (most automotive service companies need a SPCC plan). It requires specific facilities to prepare, amend, certify, and implement an action plan, thereby ensuring containment and countermeasures that will prevent oil discharges. Some elements of an SPCC plan include ensuring staff has undergone SPCC specific training, preparation of monthly self-inspection procedures and documentation, and a Five-year Plan review.

2. Plan a Fire Drill- or evacuation response to an emergency.

Be it fire, tornado, earthquake, or other emergency situation, it is a good idea to check that staff understand the emergency action plan, to ensure that staff are familiar with operation of the emergency action plan, to evaluate effectiveness of the plan and to identify any weakness in the evacuation strategy.

3. Review and update your safety audit

Your safety audit  is tailored to the size and activity of your business, and takes into account the available resources and skills. According to the annual report, the audit procedure looks like this:

 


Why Is There a World Day for Safety and Health at Work?

During the last decade, the approach of OSHMS (Occupational Safety and Health Management System) has become popular and has been introduced in both industrialized and developing countries. The ways for promoting its application vary from legal requirements to voluntary use. Experience shows that OSHMS is a logical and useful tool for the promotion of continual improvement of OSH performance at the organization’s level. Key elements for its successful application include ensuring management commitment and active participation of workers in the joint implementation. It is expected that more and more countries integrate OSHMS in national OSH programmes as a means to strategically promote the development of sustainable mechanisms for OSH improvements in the organizations.

Environmental Health and Safety Start At The Top

Wednesday, March 30th, 2011

A successful environmental health and safety program has to start from the top.  Without executive involvement,  even those programs designed and implemented with the best of intentions,  sputter and frequently fail.  With the increase in regulatory audits management must be an active not a passive participant. Outsourcing training, facility inspections and using software to track and report on compliance can be a terrific cost and time saver but does not replace management oversight. If management is not actively engaged in ensuring a safe workplace employees will not be engaged.

For some great tips on how to create a safety culture in your organization with authentic management engagement watch this  short video by Wayne Curtis, Director of Client Operations for KPA.

OSHA Training Video: Respiratory Protection

Tuesday, February 15th, 2011

NIOSH respiratorThis 2011 video is an overview of the comprehensive respiratory protection program required of employers wherever respirators are used. It is smoothly presented, with some creative eye-catching visuals (by government standards). About a third of the hour long video is specific to the health care industry, but for the most part it is a very good general purpose refresher course for any EHS reporter.

http://www.dol.gov/dol/media/webcast/20110112-respirators/

More respiratory reporting resources are available at:

http://www.kpaonline.com/ehs/osha/respiratory-protection.html

Free webinar on EPA’s 6H emission standard

Monday, January 10th, 2011

Have you signed up for the free 6H Emission Standards webinar on January 20, 2011? Peter Zaidel, product manager at KPA, will review the EPA-6H (40 Code of Federal Regulations 63, Subpart HHHHHH) requirements so you can be sure you’re fully compliant. Click here for the registration form.   You cannot make it on January 20? I’d highly recommend you still sign up as you will receive an email after the webinar with a link to the recording.

OMB Watch reports drastic increase in OSHA citations for 2010

Tuesday, December 28th, 2010

A new study by OMB Watch finds that the Obama administration has noticeably increased enforcement of workplace safety laws, and supporting data also showed that the administration was making consumer health and environmental regulations enforcement tougher.

In 2009, the Occupational Safety and Health Administration (OSHA) issued more than 68,000 citations – more than twice the amount of citations issued the previous year by the Bush administration. In 2010, the drastic trend upwards continued with citations skyrocketing at almost 114,000 by the middle of July.  You do the math and you can see how many citations might be issued in 2011 – maybe triple that amount and add a few more.

OMB Watch reported seeing similar trends at other agencies but none were quite as steep in comparison to the previous administration. The Environmental Protection Agency (EPA) increased the average amount for a fine against the Clean Water Act by nearly one-third during the Obama administration’s first 18 months; however, the penalties for serious violations were issued at a slightly slower rate compared to that of the preceding administration.

Please read more about OSHA safety compliance and how KPA can help you find a solution to support your dealership’s safety culture.